Booth Vendor Terms and Conditions

Become a Vendor

 

DOWNLOAD SAFARI-VENDOR BOOTH TERMS AND CONDITIONS FORM

VENDOR BOOTH TERMS AND CONDITIONS

By submitting a vendor booth application for the SAFARI PET EXPO LLC event, you agree to the following conditions for the entire event:

Reservations/Applications:
At time of reservation, vendor will select the “request vendor booth location” from the map on www.safaripetexpo.com. In the event requested space was already selected before the final approval, vendor will have the right to select the next available options given from the Safari Pet Expo staff. Reservation will require vendor to pay in full to hold a specific vendor booth. If vendor would like to submit a 50% deposit to apply for this show, a request for the area will be submitted with deposit, but not guaranteed. Vendor booth must be paid in full within 8 weeks of the event start date. If deposit is received and booth is approved, you must submit the remaining balance before 8 weeks of event. If late, your space may be canceled and resold with no refund. You must be paid in full to set up. All payments in full and/or deposits are non-refundable and non-cancelable.

Security/Liability of Booth Space:
Safari Pet Expo LLC is not liable to the vendor/exhibitor, his employees, agents, guest or representatives for any loss, damage or injury from theft, fire, electricity, water, or any other cause. Vendors are recommended to carry their own theft insurance for their booth space. Safari Pet Expo LLC will have security at the event during show hours and night duty to oversee the property. Security is not responsible for your individual booth space. Security is provided as a courtesy to our vendors and exhibitors for the event space.

Set up/Display of Booth
Set up will take place during designated hours prior to the event start time. These hours will be stated in your approved vendor letter. Within 45 minutes of opening the doors for the expo, all vendors must be present and open for the public to arrive. All booths must remain open and staffed for the entire operating hours of the event. If the booth remains unopened or not staffed for more than 45 minutes during the show, a fine of $300 will be given to that vendor.
NO EARLY TEAR DOWN OF BOOTH SPACE!  Violation of this rule will assess a $500 penalty and vendor will not be invited back to future shows/events.

Media Use:
All vendors, their company name, logo or images of their booth release the rights to Safari Pet Expo LLC for use on any and all media or advertising.

Products/Services for Booth:
At the time of your reservation, you must submit details of your booth and items for sale. Final approval of each item is given by Safari Pet Expo LLC and maintains the right to refuse sale of any item named. If vendor is found to be selling or exhibiting a non-listed item, Safari Pet Expo LLC reserves the right to demand stoppage of sales and presentation of any product or item that is found in conflict. Failure to stop sales of these products or display of the item will result in termination of the contract for show attendance with no refund of fees paid and immediate removal of the booth from the expo.
We do not guarantee an exclusive product or item sale for the expo unless a  written contract with Safari Pet Expo approval and signatures of all parties is on file. Exclusive item requests have additional fees to booth space rental or sponsorships.

Event Map/Venue:
The online interactive map listed on www.safaripetexpo.com can at any time change or be updated to fit the needs of the show. Safari Pet Expo reserves the right to move booth space as needed while meeting the paid space dimensions and locations specifications (end, corner space, etc.) of stipulations that were booked at time of sale.

Disturbances/Noise in Booth:
Vendors are welcomed to the use of music devices in booth during show hours.  If noise level is disturbing the event, spectators or other exhibitors,  event staff will request the noise level be lowered for the first warning; must be shut down for the next notice. If the violation is due to vulgar or inappropriate music or sounds, the vendor must shut down all sounds/music for the remainder of the show.

Insurance:
The vendor agrees they will submit a current Certificate of Liability insurance coverage insuring them and their business at the time the vendor submits contract and payment. Email to Kathy@safaripetexpo.com or by mail at P. O Box 97, Delaware, OH 43015. Coverage must be valid for the duration of the event from set up to minimum one day after tear down.
Failure to provide this will result in the forfeit of the vendor’s deposit and cancellation of this contract.

The undersigned, hereinafter referred to as the vendor, hereby applies for vendor booth space at Safari Pet Expo, held on August 16-17-18, 2019 at the Ohio Exposition Center for exhibition and sales. The vendor agrees to have their vendor booth open, being completely set up and manned, during published exhibition hours for the event. In consideration of vendor fees paid, the vendor agrees to the following terms and conditions:

The vendor assumes full liability for any injury or loss to them or their property, or sustained by their agents or employees, at any time during the Safari Pet Expo and from any cause whatsoever, while on the show premises. The vendor expressly releases and holds harmless the above named, hereinafter referred to as Safari Pet Expo, its members and the Ohio Exposition Center, from any and all cost, expense, claim, and/or causes of action arising from the use of the premises by the vendor. The vendor agrees they will submit a current Certificate of Liability insurance coverage insuring them and their business at the time the vendor submits contract and payment. Failure to provide this will result in the forfeit of the vendor’s deposit and cancellation of this contract. The vendor agrees to not sublet or assign any part of the space allotted. The vendor agrees that for any reason beyond the control of Safari Pet Expo, Safari Pet Expo LLC will not be responsible for fulfillment of this contract, and may terminate this contract without further liability by repayment of all sums paid by vendor for rental. The vendor agrees to exercise the utmost care to not deface, injure or mar the physical property where Safari Pet Expo is held, and any damage done shall require restitution to Ohio Exposition Center at the expense of the vendor. The vendor agrees that, in the event of a bona fide emergency occurring on the show grounds and during the term of this contract, the terms and conditions of this contract are subject to revision by Safari Pet Expo. The vendor agrees that all vendor concessions are subject to acceptance by Safari Pet Expo and any display not complying with propriety and good taste or creating any undue disturbance will be subject to cancellation of contract with no refund. The vendor agrees to comply with any and all requirements of governmental authorities, whether federal, state or local, and will hold Safari Pet Expo harmless from any and all liability due to their failure to comply with governmental regulations or orders. The vendor agrees that if they sell any product or merchandise not listed in this contract, or in conflict with another vendor who has listed such products or merchandise, the sponsoring club reserves the right, solely at their discretion, to prohibit selling said merchandise. The vendor agrees and acknowledges that vendor space will be assigned solely at the discretion of Safari Pet Expo approval or their representatives.